Every company needs some kind of time tracking system – be it antiquated paper timesheets or sophisticated web-based applications – in order to know how many hours to pay their employees. But timesheet documents have another very important role: they can keep you out of trouble if ever they are subpoenaed.
The Federal Government defines specific record keeping regulations.
“Records on which wage computations are based should be retained for two years, i.e., time cards and piece work tickets, wage rate tables, work and time schedules, and records of additions to or deductions from wages.” From Department of Labor
Having employees track their time on and off the clock is an important task but managers are often stuck with the more daunting task of maintaining those records.
Where do you put all the weekly timesheets for employees past and present and how do you sort through them when you actually need them?
This is where web-based services, such as our timeclock software, come in handy. We store and organize all the timesheet data on our own secure servers so you don’t have to.
Since we’ve been in business (2004) we’ve never deleted a single record and, because timestamp records don’t take up much storage space, we don’t ever intend to. Even if you stop using our software, your records will still be sitting on our servers, just in case you ever need them.
Additionally, your records are available any time of any day and reports can be downloaded to your computer.
For example, if records are needed for just a single employee, like in the case of a lawsuit, reports can easily run for a given date range and for just a single employee.
We keep a full audit trail for each and every time stamp so that there can never be any disputes about changes made to a record.
[...] must retain all wage computation records for at least two [...]