Timesheets.com integrates with just about every online payroll system out there, including ADP Payroll, but we now offer our own full-service, affordable payroll for small businesses! You will be amazed at how low our rates are compared to other national services. We are able to offer such discounted rates because we buy in bulk for all our customers. Then we pass the savings on to you.
And don’t worry about integration. You can easily integrate the full service online payroll system with your Timesheets.com data.
You’ll be doing your end of year payroll reporting soon and we know this can sometimes be confusing, so we’d like to offer a tip on how to make it more accurate.
2012 Working Hours May Not Equal 2012 Payroll
The dollars you report for 2012 may not exactly mirror the number of hours worked by your employees. This is because the date the check was written is what matters for payroll reporting.
This guest post was brought to you by WePay, the easiest way to accept payments online.
I hate to speak for every business owner on the planet, but I imagine at least the majority of owners dream about having a fully automated business. That way they can focus on the fun stuff – the passion that got you into business in the first place – instead of trying to collect on a past due invoice or spend the day drumming up business on social media. Wouldn’t that be ideal?
Example of the WePay Payment Button in Action
Ever have a freelancing client who pays on time until she suddenly doesn’t? Of course you have. We all have.
A month’s worth of text messages between me and a particularly slow paying client can be distilled into this:
Client: I’m going to pay you, but instead of wasting your time by paying in installments, I’m trying to get all the money together at once.
Me: No, really, that’s fine. I love being paid in installments.
Client: Well, do you take credit cards?
Me: I have a credit card reader and can take a credit card in person.
Customers often ask me if our service supports time rounding – i.e. if our system will adjust a clock punch up or down a preset interval. So when an employee clocks in at 7:55, the system adjusts it to 8AM.
The short answer is ‘yes’, we do support that feature. The long answer is, we advise against using it for many reasons.
Time can be expressed either as fractions, decimals, or as minutes and hours. In order to calculate payroll, minutes need to be converted to decimals so that they can be multiplied by an employee’s pay rate.
If you’re calculating hours at home, you’ll want to convert minutes into decimals. If you’re using the Timesheest.com software, you’ll see decimals and might want to convert them back to minutes (although we do that for you on the timecards). People like to convert back to minutes because that is the way we’re used to thinking about time.
Don’t fret. It is one of the easier business calculations.
Stringent record keeping is probably a company’s best defense against claims made by employees for payroll violations and allegations such as discrimination (age, sex, race, disability) and wrongful termination.
Cases against employers are on the rise in this country and it’s just not wise to assume that “it will never happen to me”. From time to time tenured employees turn on employers. Sometimes brand new employees quit and file complaints. And sometimes even potential employees file discrimination charges.
Keeping time records and human resources records can help protect employers in these cases.