Security In Online Time Tracking

Shield security check

  • “How do I know my employees won’t clock in from home?”
  • “What if employees share passwords and clock in for each other?”
  • “What if my mobile employees clock in from their phones before they reach the job site?”

Employers who are curious about switching to online time tracking wonder about these things. They are all valid questions. The internet can be accessed from anywhere so it makes sense that employers would be concerned that employees could clock in from anywhere too.

We are aware of these concerns. After all, we’ve been in the business of time tracking a long time. But you don’t have to worry about these things. Our software service offers several security features designed to give you peace of mind. Continue reading

Online Expense Tracking Is a Must for Businesses

Mobile expense trackingTravel and entertainment costs represent a large chunk of the budget for most businesses. In fact, they are the second largest business expense, just behind payroll.

You would think that businesses would take the management of these expenses very seriously, given that they spend so much money on them but, surprisingly, not all of them do. Most businesses still manage their reimbursable expenses using antiquated methods like pen and paper or spreadsheets.

The problems with manual methods are many:

  1. Receipts need to be retained for review but often get lost or destroyed. Receipts are delicate and can fade after sitting in a wallet or car for a few days.
  2. Employees forget details of the expense by the time the accounting department starts asking questions.
  3. It takes time to add up receipts by hand and verify all the information.
  4. If employees are behind in their expense reporting, it can be difficult to get reimbursed by clients.

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Exceptions to the California Daily Overtime Laws

In California, employees get overtime after 8 hours of work in one day. This is a law that the California government put into place to protect employees from being overworked. Time and a half both deters employers from overworking employees and makes the extra work worth it to employees when they do have to do it.

It’s obviously nice for employees to get a higher rate of pay when they work hard but the rule could get in the way of other conveniences. For example, what do employees do when they prefer working four 10 hour shifts instead of five 8 hour shifts? And, if employees must be paid overtime for each minute they work in excess of 8 hours in a day, what do they do when they have to attend to personal errands during working hours? If an employee needs to pick up his sick kid after only working 6 hours, he would probably like to make up for that missed time on the next day but, obviously, that would tip him into overtime.

Luckily, California realizes that some circumstances don’t constitute overwork and that it is beneficial for the employee to sometimes work more than 8 hours in a day. The two exceptions I am referring to are, specifically:

  1. California makeup time
  2. Alternative work-week schedule

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Hire Permanent Employees or Use a Staffing Agency?

Who and how to hireHiring full or part-time, permanent employees isn’t the only way to go about filling an open position. It may be the most common – put up an ad, conduct interviews, make an offer – but there is another way to hire that many businesses choose to use: Temporary, Staffing Agencies.

These agencies do all the dirty work for you. They find the employees, screen them, decide if they’re a good match for your position, they pay them, and fire them (if necessary). They aren’t just used for low-wage workers either, as many believe. Staffing agencies regularly provide companies with professional, high salary workers.

While it’s nice to have someone else do the hiring, there are lots of other reasons why employers choose staffing agencies. There are also many reasons why employers don’t go through staffing agencies and possibly even why they shouldn’t. We’ll look at some of the reasons for and against hiring employees in-house or outsourcing with a temp agency.

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Fun At Work Day: January 28th, 2015

Fun At Work Day. That sounds like an oxymoron, doesn’t it? Work is where you get stuff done. Fun is where you don’t. But that’s not entirely true. The two often overlap and, if work (and life) is to be enjoyed, they definitely should sometimes. Our culture is beginning to catch on to this and the needs of employees are becoming a top priority. Employers are beginning to recognize that most workers don’t check their humanity at the door as soon as the clock strikes 9am. In fact, most of us are humans all day long, whether clocked in or not. Most of us continue to laugh, smile, joke, and feel the world around us no matter what time of day it is.

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Psychology of the Office Space

Psychology of Office SpaceSome newer entrants into the office space may think that open floor plans and collaborative areas have been the norm since the beginning of time. This, however, is simply not the case. The currently accepted norm of an office space’s construct encourages collaboration as well as private brainstorming free of distractions, but it is not a new concept; it’s just a new spin on a concept created by Frederick Taylor.

From Taylor’s original supervisor-facing, open floor plan to the death of the cubicle, this infographic, provided by the the University of Southern California, discusses the pros and cons of each era of the office space’s evolution and “the who and what” that has spearheaded the revolution of change.

Which approach do you think works best? Continue reading

Time Tracking With Geolocation (GPS)

Check out our new feature!

Many employers want to track the location of their employees. Depending on the type of employee, there are two ways to do this.

  • For office employees, you just want to make sure they’re clocking in from authorized IP addresses (i.e. your office building). Restricting clock in/out to specific IP addresses ensures that employees are on site and not on the road somewhere.
  • For mobile employees, you want to track their location when they clock in and out outside of the office where there may be no static IP address. You can do this with geolocation tracking (otherwise known as GPS tracking). Construction workers might use this feature when they clock in and out at a job site. In-home nurses might use this when they clock in and out from a client’s home. There are all sorts of employees that don’t work in offices that would benefit from this feature.

How Geolocation (GPS) Tracking Works

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