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Time Sheet Record Keeping Requirements

by Peggy Emch

Most of us keep track of everything online these days and employee time keeping records are no exception. If you are still tracking time on paper, you file all of your employee’s time sheets and HR Documents in an employee’s file in the filing cabinet Online tracking is a more efficient way to keep track of records.

This makes it easy to keep accurate records of employee timekeeping data for the full two required years.

The DOL lists the records employers must retain as:

  • Employee’s full name and social security number.
  • Address, including zip code.
  • Birth date, if younger than 19.
  • Sex and occupation.
  • Time and day of week when employee’s workweek begins.
  • Hours worked each day.
  • Total hours worked each workweek.
  • Basis on which employee’s wages are paid (e.g., “$9 per hour”, “$440 a week”, “piecework”)
  • Regular hourly pay rate.
  • Total daily or weekly straight-time earnings.
  • Total overtime earnings for the workweek.
  • All additions to or deductions from the employee’s wages.
  • Total wages paid each pay period.
  • Date of payment and the pay period covered by the payment.

Timesheets.com allows your employees to record their time and then store it indefinitely. Employee records are never deleted and the account administrator can access them at any time.

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