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How Helps Project Managers Achieve Success

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Do you get tense over budget restraints and keeping track of progress in team projects? When it comes to these issues, being able to track time is a huge help.

Key Takeaways

How Helps Project Managers Achieve Success

As an entrepreneur, I was overflowing with boundless passion and sky-high visions when starting my business. But when harsh realities began threatening my fledgling startup, everything changed until I discovered Their time tracking tools and workforce productivity platform became the secret launch code that unlocked our accelerated growth.

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Transform your workflow with precision time tracking and boost productivity.

Life can be tough for managers. Navigating deadlines, resources, and team efficiency is what you do best—but are you leveraging time tracking to its full potential to streamline these tasks?

If you’re worried about completion, take a look at some of the productivity tips in following sections.

We’ll focus squarely on time tracking for project managers, unveiling how precise tracking transforms project management, guiding you through selecting robust tools, and sharing actionable strategies to integrate them seamlessly into your workflow without adding extra complexity.

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The perks of having a time tracker

Once you’ve started tracking time, you’ll never go back. Investing in the right time tracking software will greatly enhance your business operations.

These tools often come packed with additional features like team tracking, budget tracking, and GPS tracking for remote team members.

Having these tracking features together in one place saves time for the whole team and helps you ensure work gets done on time. Meeting deadlines and bolstering productivity is sure to level your mood.

Moreover, team and budget tracking features in software provide the following benefits:

  • Clear overview of where time is being spent
  • Clear overview of how budgets are allocated
  • More efficient project management
  • Better cost control

Time tracking is a vital tool for project management, offering insights into resource allocation, budget management via billable hours, and team efficiency, leading to better productivity and project success.

There are numerous tracking apps available, each with unique features suited to different project management needs.

Properly introducing and implementing time tracking in teams is essential for success and involves choosing the right tools, integrating them with existing project management software, and addressing any team concerns to ensure a harmonious and efficient work environment.

Now that you know what you’re in for, it’s time to dive in!

Why time tracking is essential for managers

Every minute matters in project management. Tracking time provides valuable insights into:

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  • How resources are allocated
  • How processes are progressing in real-time
  • How finances are being controlled
  • How project progress is being monitored
  • How scope creep is being prevented

Time tracking provides you and your team with insights into resource usage, which in turn enhances project productivity.

When a team starts tracking their time, it really helps them:

  • Stay on top of project deadlines
  • Manage their budget better
  • Analyze hours spent on tasks and make necessary adjustments
  • Manage budget restraints
  • Track progress in team projects
  • Control team’s achievements
  • Boost efficiency
  • Reduce time lags
  • Improve task performance

Choosing the best time tracking software comes next. Let’s get started.

When a team starts tracking their time, it really helps them:

  • Stay on top of project deadlines
  • Manage their budget better
  • Analyze hours spent on tasks and make necessary adjustments
  • Manage budget restraints
  • Track progress in team projects
  • Control team’s achievements
  • Boost efficiency
  • Reduce time lags
  • Improve task performance

Choosing the best time tracking software comes next. Let’s get started.

Time tracking software for project managers

Streamline your life with the increasing number of software solutions. And when it comes to time tracking, there’s no shortage of apps that can help teams and project managers slim down their manual processes.

There’s a tool for every team and project out there.

Each of these time tracking apps has its unique selling points. Here are some example features from top-running apps:

  • Tick: perfect for those looking for a simple web-based project tracking tool on a budget
  • Mavenlink: designed for agency teams in need of strong project management features
  • nTask: caters to those seeking an affordable task management solution with great tracking capabilities
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As a heavyweight software solution, particularly stands out. Its Brags and Breakthroughs feature can help rally the team, ensuring meeting every deadline and controlling your team’s achievements. This will be explored in the final section.

Stay tuned for the key features of these time tracking apps and their benefits for managers and teams.

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Key features of time tracking software for managers

Hold the complications. Time tracking software comes with a host of features designed to make project management more efficient. Some of these features include:

  • Team tracking
  • Budget tracking
  • Real-time tracking
  • Manual time tracking

Project management tools offer a range of capabilities that can boost productivity and enhance project management processes.

For instance, team tracking provides a big-picture view of a team’s activities over different time periods, helping you assess productivity and allocate resources effectively. Meanwhile, budget tracking helps you monitor project finances and profitability.

Choosing the right time tracking tool for your team

One pivotable decision facing you as manager is selecting an appropriate time tracking tool for your team. This impacts team productivity and performance. It’s important to consider your team’s needs, size, and work processes when making this decision.

You can start by making a detailed list of specifications and trying out free trials, demos, or non-paid versions offered by various tools to see which one works best for your needs.

Remember to pick a tool that can handle your team’s size and works well with your existing processes. This helps improve functionality and integration.

Integrating time tracking with project management software

Enhancing workflow and efficiency takes the integration of time tracking tools with project management software. This integration provides everyone with real-time updates and ensures that everyone is on the same page. This kind of integration is especially beneficial when it works with popular platforms like Asana, Basecamp, and Trello.

Moreover, it guarantees a close match between recorded time and actual work times, avoiding confusion or discrepancies.

Best Time tracking apps for teams

Timesheets simplifies distributed teams’ processes of tracking time, tasks, and projects through an easy-to-use cloud platform. Offering a free trial with option includes impressive features like:

  • Auto time logging via web/mobile apps
  • Activity monitoring for remote workers
  • Integrations with popular workplace tools
  • Custom reporting and invoicing

The free trial allows unlimited users with basic functionality, perfect for solopreneurs or very small teams just starting out.

Upgraded premium plans unlock additional advanced features like scheduling, reminders, API access, custom fields, and real-time syncing across unlimited collaborators.

Compare Timesheets to the following software to see just how far above them it stands, blending the best qualities of many programs into one user-friendly platform.

Toggl Track

Simplify your process of logging hours with Toggl Track. Offering a free app that replicates the Toggl service, it makes time tracking an effortless task. Toggl Track comes with some impressive features like:

  • Automatic tracking based on browser activity
  • Idle detection
  • A timer button that works with different web apps
  • Syncing across all devices

There’s a free service for up to 5 users, and subscription plans start at $9 per user per month for teams requiring additional features or accommodating more members.


HourStack empowers you with the following features:

  • Seamless integration with a team’s project management software
  • Ability to create schedules, improve workflow, and organize tools all in one place
  • Visual calendar for tracking project time and detailing employee work hours
  • Increased transparency and accountability
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The Personal plan begins at $12 per month for a single workspace member, while the Team plan costs $15 per member per month.


Managers love Timely’s free trial for their automatic hours tracker and project tracking tool. It is an excellent option for teams.

Apart from its automatic time tracking app, it has:

  • Task Planning feature to make the most of everyone’s time
  • Snapshot, high level, and live reporting
  • APIs/integration with over a dozen other platforms
  • Billable Rates feature to boost revenue

The cost starts at $9 per user per month. This plan covers up to 20 projects and 5 users.


Versatile time tracking tool Memtime stands out for:

  • Offline time tracking
  • Manage workflow with a sophisticated dashboard
  • Fully automatic time tracking
  • Memory Aid feature to help users remember every minute of their working day.

Despite its comprehensive features, it is quite affordable, with prices starting at $12 per user per month with a 24-month subscription.


Teams win with TrackingTime, a collaborative time tracking tool that offers the following:

  • Presents time in blocks or windows, much like an event on your calendar
  • Allows you to see tasks categorized by project, client, priority, or date
  • Integrates with productivity tools like Airtable, Asana, and Notion, allowing you to start a timer from these apps
  • Provides valuable project management capabilities
  • Makes it extremely convenient to track the time spent on different tasks

Moreover, it is free for up to 3 users, then starting at $5.75 per user per month for more features and users.


Memtime will push you to optimum work performance. Its automatic time tracking takes care of you so you can focus instead on being mindful, doing deep work, and minimizing distractions during your workday. It has a focus work feature that blocks all the websites marked as personal activities, helping you concentrate and tackle deep work.

Once the session is over, it provides a detailed report, making it a valuable tool for those seeking to improve their productivity.

Free, Personal, and Premium plans are offered at $9 and $12 a month, respectively, with a five-minimum Team Plan at $12.50, billed annually.


Saving you stress, Hubstaff will juggle various tasks for you such as:

  • Productivity tracking to save you time later
  • Managing timesheets and billable hours
  • Handling payroll automatically or manually
  • Overtime tracker

It has real-time data, in-depth reports, and integration capabilities that can improve workflow and performance.

Hubstaff Tasks, a task management software, offers its project management tool with features like agile project management, time tracking, task management, and employee scheduling.

It’s free for a single user and starts at $10 per month per user for teams needing additional features or more members.


Few apps are as robust as Paymo, a project management and time tracking platform that offers a host of features including:

  • Task management
  • Planning & scheduling
  • Resource management
  • File management
  • Financial management
  • Client & team collaboration
  • Strong project management capabilities


Manage your team to success with ClickUp’s following features:

  • Goal tracking
  • Time tracking
  • Collaboration features
  • Integrations
  • User-friendly interface
  • Customization options for better team collaboration and communication
  • Real-time reporting
  • Multiple views
  • Plenty of automations

The Unlimited plan is $5 per user per month, a Business plan $12 per user per month, a Business Plus plan $19 per user per month, and an Enterprise plan.


Dole out team tasks fairly with Wrike’s Workload Charts feature, which lets users assign ‘effort points’ to tasks based on their complexity, providing a clear visual of the team’s workload and task distribution.

It also allows you to mention team members and assign tasks, making it easier for everyone to stay in the loop, communicate effectively, and work together smoothly on tasks.

Your time tracker is one of your best assets as manager. It allows you to balance time and budget, and popular project management tools add just that little bit of extra.

Placing team tracking at your helm leads to a happy ending

You can pave the way to a finished project by setting clear milestones and keeping an eye on effectiveness metrics. Incorporating team tracking into your project management process enhances efficiency, improves collaboration, and boosts morale. You should also do your best to manage distributed teams, evaluate process efficiency, streamline workflow, boost productivity, and ensure accurate project tracking.

Now it’s time to bring your team on board. Communicate clearly with them about the purpose and benefits of time tracking. Emphasize that it’s not about micromanaging but about improving project outcomes and team performance. Proper implementation of team tracking can result in a more unified, efficient, and content team.

Guiding your team members toward efficiency

Prepare yourself to face challenges in introducing time tracking to your team, particularly if they are unfamiliar with it. However, with the right approach and strategies, you can successfully introduce time tracking and reap its benefits. Here are some steps to follow:

  1. Prepare a Q&A document or Slack thread for questions.
  2. Make an announcement that fits with the company culture.
  3. Have quick info meetings to explain the purpose and benefits of time tracking.
  4. Clearly communicate the importance of time tracking and how it will help the team.
  5. Create a policy around time tracking, including guidelines and expectations.
  6. Encourage team members to log their time right away and provide support if needed.

Improve productivity and efficiency by following these steps. Additionally, you can look into project management features that help you plan and meet your deadlines.

You need to assess the influence of time tracking on project performance after implementation. Schedule variance (SV) and schedule performance index (SPI) are useful metrics for this purpose. They provide valuable insights into whether a project is ahead or behind schedule based on the work performed and the work planned. By monitoring these metrics, you can assess the effectiveness of time tracking and make necessary adjustments to improve project outcomes.

Tricks to staying actively engaged throughout the day

Anyone who’s ever worked knows staying focused and productive throughout the workday can be challenging. However, with the right strategies, you can maintain your focus and get more done. One effective strategy is the Pomodoro Technique, which involves breaking tasks into focused blocks of time, usually 25 minutes, followed by short breaks. This not only prevents burnout but also helps you stay focused and productive.

Other useful strategies include setting clear deadlines for tasks and making a to-do list. By organizing your tasks and setting specific timeframes to complete them, you can stay on track and boost your productivity.

Ensuring deadlines are met

Achieving project deadlines is vital for the success of the project. Time tracking can play a significant role in ensuring that project deadlines are met. It allows managers to keep a close eye on the progress of project activities and make necessary adjustments to stay on track.

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By providing a clear picture of how much time is spent on each task, time tracking can help you better manage your schedule and ensure timely project delivery.

Successfully Implementing Time Tracking in Your Team

Don’t rush it! Effectively introducing time tracking to your team demands a carefully planned strategy. Here are the steps to follow:

  1. Understand your team’s needs and select a time tracking tool that aligns with these needs.
  2. Train your team to use the tool effectively and make the most of billable hours.
  3. Ensure that time tracking and data analysis are done regularly.

By following these steps, you can successfully implement time tracking in your team.

Make sure you don’t see time tracking as time-consuming. You want a time tracker that aids in maintaining focus, not a burden to your team.

Measuring the Impact of Time Tracking on Project Performance

Schedule variance (SV) and Schedule Performance Index (SPI) provide insights into whether a project is ahead or behind schedule based on the work performed and the work planned. These metrics measure the impact of time tracking on project performance.

By monitoring these metrics, you can assess the effectiveness of time tracking and make necessary adjustments to improve project outcomes.

Addressing Common Concerns About Time Tracking

Employees often have concerns about time tracking, like feeling overly supervised or worrying about privacy invasion. You’ll want to:

  • Address these concerns by communicating clearly with your team about the purpose and benefits of time tracking.
  • Emphasize that tracking activity is not about micromanaging, but about improving project outcomes and team performance.
  • Assure your team that their privacy will be respected and that the time tracking data collected through time tracking will be used responsibly.

Shrinking idle time together as one

Be the leader who blends in. Cultivating a team-oriented mindset is key to project success. It encourages everyone to:

  • Work together towards common goals
  • Promote collaboration and collective effort
  • Work more cohesively
  • Achieve success together

This approach helps the team work more cohesively and achieve success together.

Keep in mind team tracking should not be viewed as a breach of privacy. It’s important to communicate clearly with the team about the purpose and benefits of time tracking. Emphasize that it’s not about micromanaging but about improving project outcomes and team performance. Proper implementation of team tracking can result in a more unified, efficient, and content team.

How to gain a team mindset

Handling difficulties and fostering a team mindset in project management is all about how project managers and their teams think and act to make sure they work well together and achieve their goals. It includes:

  • Managing time well
  • Having the right attitude
  • Prioritizing tasks
  • Communicating a lot
  • Making sure everyone knows their role
  • Giving the team credit for doing a great job

With this approach project managers can create a positive and productive work environment that drives project success.

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7 budget tips for managers worried about money

Budgeting is pivotal to project management. It helps control spending and ensures that the project stays within the allocated budget. For project managers who are worried about money, here are seven practical budgeting tips:
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  1. Use project management software
  2. Study project estimation techniques
  3. Use historical data
  4. Break the project scope into manageable parts
  5. Factor in all required elements
  6. Gather data from past projects
  7. Revisit and revise estimates during project delivery.

These can help alleviate financial stress and ensure a smooth running of the project.

Boost morale with’s Brags And Breakthroughs

You should always pay attention to the general mood. Morale significantly influences the team’s performance and productivity in any project team. offers a unique feature called “Brags and Breakthroughs” designed to boost team morale. This feature allows team members to share their accomplishments and breakthroughs, fostering a sense of achievement and camaraderie within the team.

“Brags and Breakthroughs” cultivates a positive and supportive team culture by celebrating individual accomplishments and collective successes. It not only recognizes the hard work and efforts of team members but also motivates them to strive for greater heights.

How can we enhance happiness and satisfaction within our teams when we track time?

Choosing happiness

Make long strides in boosting productivity and job satisfaction by choosing happiness at the workplace. Studies show that happier employees are more productive, and there’s a strong connection between happiness and work performance.

Time tracking can contribute significantly to employee happiness by helping them manage their time better, achieve their targets, and maintain a healthy work-life balance.

Finding happiness

Now it’s up to you. As manager, creating a positive and supportive work environment where employees feel valued and appreciated is your job. Time tracking can play a significant role in this: by providing clear insights into how time is spent, time tracking can help employees manage their tasks efficiently, achieve their targets, and find satisfaction in their work. And be happy at that.

Time tracking also helps balance work and personal life, and when used without micromanagement, it promotes collaboration and productivity, making the work environment more positive.


Like a superpower for project managers, time tracking brings visibility, control, and insight to take team performance to new heights. Time tracking bolsters project management and team performance. From helping project managers manage their budgets and track project progress to fostering a team mindset and boosting team morale, time tracking can bring numerous benefits to the table.

With a myriad of time tracking tools available, it’s crucial to choose the one that best fits your team’s needs and work processes. Whether it’s Toggl Track, Hubstaff, or, each tool offers unique features that can enhance your team’s productivity and efficiency. So, embrace time tracking, celebrate your team’s achievements, and lead your projects to success.

Frequently Asked Questions

How does time tracking improve project management?

Time tracking provides real-time insights into resource allocation and project progress, helping managers control finances and prevent scope creep.

What are the benefits of using time tracking software like offers comprehensive support for project management, team collaboration, and goal achievement, not to mention free HR, making work more efficient and effective.

What are some of the best time tracking apps for teams?

Time tracking apps for teams include Toggl Track, HourStack, Timely, Memtime, TrackingTime, RescueTime, Hubstaff, Paymo, ClickUp, and Wrike. Try them out to see which one suits your team's needs best.

How can fostering a team mindset contribute to project success?

Fostering a team mindset promotes collaboration and collective effort, which helps the team work more cohesively towards common goals. This approach encourages everyone to work together and achieve success together.

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